1. Who we are
KP Journal Ltd ("KP Journal", "we", "us") operates the website at kpjournal.com. Our registered office is 16 Trinity St, City Centre, Cambridge CB2 1TB, United Kingdom.
For data-protection enquiries, contact us at [email protected] or by post at the address above.
2. What data we collect
We collect personal data in the following ways:
- Contact form and enquiries. When you use our contact form, we collect your name, email address, and the content of your message. This is provided voluntarily.
- Quiz lead forms. If you complete a quiz and submit the optional lead form, we collect your email address. Submission is voluntary.
- Cookies and analytics. With your consent, we collect anonymised usage data via analytics cookies (page views, session duration, referrer). See Section 6 and our Cookie Policy for details.
- Server logs. Our hosting provider automatically records IP addresses, browser type, and pages requested for security and performance purposes. These logs are retained for no more than 30 days.
3. Legal bases for processing (UK/EU GDPR)
We process your personal data on the following legal bases:
- Consent (Art. 6(1)(a)). Analytics cookies, quiz lead-form submissions, and marketing communications are processed only with your explicit consent. You may withdraw consent at any time.
- Legitimate interests (Art. 6(1)(f)). Server log retention for security and fraud prevention.
- Contract (Art. 6(1)(b)). Processing your contact details to respond to a service enquiry or fulfil a paid engagement.
4. How we use your data
- To respond to your messages and enquiries.
- To deliver content or resources you have requested (e.g., a downloadable guide after a quiz).
- To send occasional updates about new articles or services, if you have explicitly opted in.
- To analyse aggregate, anonymised site-usage patterns so we can improve our content.
- To comply with legal obligations.
We do not use your data for automated decision-making or profiling that produces legal or similarly significant effects.
5. Data sharing
We do not sell your personal data. We may share data with:
- Hosting and infrastructure providers (servers located in the European Economic Area or United Kingdom) for the purpose of running this website.
- Email service providers used solely to deliver messages you have requested. These providers are contractually prohibited from using your data for their own purposes.
- Legal authorities if required to comply with a court order, regulatory obligation, or to protect our legal rights.
Any third-party processors are subject to data-processing agreements that comply with UK/EU GDPR requirements.
6. Cookies
We use cookies to operate the site and, with your consent, to collect analytics data. Essential cookies cannot be disabled as they are required for core functionality. Non-essential (analytics) cookies are set only after you give consent via the cookie banner.
For a full list of cookies and their purposes, see our Cookie Policy.
7. Data retention
- Contact form messages: retained for 24 months from the date of receipt, then deleted.
- Quiz submissions: retained for 12 months or until you request deletion.
- Analytics data: retained in aggregated, anonymised form for up to 26 months.
- Server logs: automatically purged after 30 days.
8. Your rights
Under UK GDPR and EU GDPR, you have the following rights:
- Right of access — request a copy of the personal data we hold about you.
- Right to rectification — ask us to correct inaccurate data.
- Right to erasure — ask us to delete your personal data where there is no compelling reason for us to continue processing it.
- Right to restrict processing — ask us to pause processing in certain circumstances.
- Right to data portability — receive your data in a structured, machine-readable format.
- Right to object — object to processing based on legitimate interests.
- Right to withdraw consent — where processing is based on consent, you may withdraw at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at [email protected]. We will respond within 30 days. If you believe we are not handling your data correctly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
9. California residents (CCPA / CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act and California Privacy Rights Act:
- Right to know — request disclosure of the categories and specific pieces of personal information we have collected about you in the past 12 months.
- Right to delete — request deletion of personal information we have collected, subject to certain exceptions.
- Right to correct — request correction of inaccurate personal information.
- Right to opt out of sale or sharing — we do not sell or share personal information as defined under CCPA.
- Right to non-discrimination — we will not discriminate against you for exercising your CCPA rights.
To submit a CCPA request, contact us at [email protected] with the subject line "CCPA Request".
10. International transfers
Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the relevant supervisory authority.
11. Children's privacy
This website is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us and we will delete it promptly.
12. Links to third-party websites
Our articles and pages may link to external websites. We are not responsible for the privacy practices of those sites and recommend reading their privacy policies before sharing personal data.
13. Changes to this policy
We may update this policy periodically. Changes will be reflected by updating the "Last updated" date at the top of this page. Continued use of the site after changes constitutes acceptance of the revised policy.
14. Contact
For any questions about this policy or our data practices, contact us at:
KP Journal Ltd16 Trinity St, City Centre
Cambridge CB2 1TB, United Kingdom
+44 1223 344034
[email protected]